There are many great reasons to incorporate Voice over Internet Protocol or VoIP, but it is also a fact that businesses of all sizes now use these new services. The cost savings that come from using VoIP are particularly important for small business communication. When you are able to save money on long distance and international calling charges, and receive unlimited local calls at the same rate as your larger competitors you have a solid foundation for reducing costs and improving employee engagement. Today there are several VoIP providers who can offer affordable VoIP phones for small businesses.
Before you jump into the process of making VoIP calls yourself you should understand a little bit about the technology. In order to make a call over an Internet connection you need either an Internet access point (IP) or a high speed phone line connection (VoIP). A standard analog phone system cannot currently transmit sound over the internet. There are many options that can be used to connect voice over IP systems, and VoIP provides the most flexibility when it comes to integrating your existing telephone system.
There are two basic options that you can choose from when you are looking for a VoIP phone service provider. First, there are currently a handful of VoIP providers that provide a plug and play style of connectivity for an inexpensive monthly fee. They allow you to place calls through your standard phone system and make calls at the same quality as if you were using a traditional phone system. Second, some voice over internet systems allow you to connect your phone system to your computer. This provides a third option for making and receiving calls, and the connection is usually a bit more reliable than the other options.
While there are some inherent advantages to using a cloud-based business voip system rather than a traditional phone system, there are also some distinct disadvantages that you should consider before making a decision on which to use. One of the biggest concerns for small businesses using a traditional phone system is reliability. You want a business phone system that will consistently work no matter what happens during the day or week. The problems with VoIP sometimes occur when people make calls in environments where they expect them to function normally.
For instance, when you use voip phones for small businesses, there is always a chance that your call may go to voicemail, even though you specified when you would like it to go. This is because many VoIP phones for small businesses only use one automatically scheduled service call per month. However, some businesses continue to receive multiple voicemails per day. In addition, if your internet connection is not top notch, then you may not receive your calls at all. If this happens to you, don’t fret; there are still options available.
An alternative to having a traditional telephone system for your small business is to use a cloud-based telephone system, also known as a virtual phone service. With a virtual phone service, you can save money and have a highly reliable and functional small business phone system. Instead of paying for long distance and international calls, you only need to pay for the calls you make. Many services even offer unlimited local calls and unlimited text messages for a low monthly fee. This is the perfect solution for a growing business that needs to make lots of calls per day.
Since the inception of the virtual phone service, there have been improvements made to these types of services. One upgrade is better integration with applications. Now, you can integrate your business voip solution with popular email applications such as Hotmail, Gmail, Yahoo, and MSN. Another upgrade is the ability for multiple phone numbers to be added to a single trip account. This is perfect for companies with more than 10 users.
When selecting a small business voiP phone system, it is important to select the one that will provide the best value for your money. There are many VoIP phones for small business available in the market today. Take the time to research your options before making your final decision. In no time at all, you will have the right equipment to ensure the best call quality for your business.